The life of a wedding coordinator – leading up to your Wedding Day

My life leading up to your Wedding Day can be hectic but also fun, and it is when I most thrive. Time to get all those final last-minute details put into place!

It all starts with the month before your Wedding Day:

My first job, if not already done is to do a site visit of your wedding venue. I ensure that it is easy to find and that there are no possible access issues for your Suppliers on your wedding day.

I also meet with you in this month to discuss final details and timings of your day.


2-3 Weeks before your Wedding Day

I will check if there are any events on in the area that could affect your Wedding, e.g. heavy traffic expected or road works.

I contact your Suppliers. I notify them of any difficulties regarding getting to the Venue, e.g. Sat Nav errors etc.) I will run through details of your wedding day. I obtain the name of the main contact who will be there on the day and their mobile number. I also find out their estimated time of arrival on the day.

Week Prior to your Wedding Day

A day in the life of a Wedding Coordinator

After speaking to all your Suppliers, now is the time for me to start putting together timelines and schedules for your Wedding Day.

I also check that my wedding day toolkit is all packed for all eventualities should anything be needed.

I will check the weather forecast for your Wedding Day and start to make any contingency plans if needed.

Day prior to your Wedding Day

I will visit your Venue and meet up with you one final time to ensure that there are no last-minute changes. This is also the time for me to familiarise myself with the set-up of the Venue.

Day of Wedding

First thing to do is to eat a good breakfast – it’s going to be a long busy day!

Pack the car with my wedding day toolkit, your file, timeline and schedules, lots of water and comfortable shoes!

Leave home in plenty of time to arrive at your Venue and hour before you are due to arrive;

Carry out final checks e.g. table settings match the table plan, arrival drinks are ready, light candles etc. that may need to be done;

Meet with the Caterers and Bar to run through final timings with them;

Welcome you on your arrival;

Liaise between the Photographer and Caterer’s that timings are running according to plan, if not make any necessary adjustments;

Act as Toastmaster to ensure that Guests are making their way to their seats ready for food to be served;

Announce Speeches (Liaising with the Caterers if it looks like they are going to overrun (Which is quite normal!!))

Walk around the Venue to ensure that it is all tidy while Guests are eating;

Check that the entertainment has arrived on time (If not make a quick call to see where they are)

Announce the cutting of the Cake and first dance;

Check that the evening food is due to be served on time;

Carry out final checks – toilets are clean and stocked well, outside lights or candles are lit etc.

Check my Fitbit to see how many steps I have reached! Time for me to go home, sit down and reflect on your happy wedding day.

(This is not a comprehensive list, as every wedding is different, but a fair idea of the life of a Wedding Coordinator leading up to a wedding!)

Find out more

For more details, get in touch with me to see how I can help your Wedding Day 07980 679575

Or take a look at the Services we offer